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RACE DAY
  • Safe Course Management: (Swim Bike Run)
  • Course setup and teardown
  • Setup aid stations with water, energy drink, tables,
  • Cups, trash cans, etc
  • Lay out mile markers
  • Start / Finish line setup and teardown
  • Race day registration, database management and
  • Timing system entry
  • Coordination with police, medical, volunteers, sponsor and your organization
  • Overall timing of the event with our Timing Systems
1. Timing and Results using turn-key timing systems
2. Post results during the event with final results after the last participant comes through
3. Post the results online shortly after event is complete.
4. Course splits if required (Swim, Bike, Run, Transition Areas, etc.)

PRE-EVENT LOGISTICS
  • Course sanctioning with the USAT, USAC & USATF
  • Setup and manage pre-race registration
  • Setup and manage the t-shirt printing and production
  • Setup and manage the awards production
  • Acquire the appropriate permit with the local municipalities
  • Coordination with local authorities for required police protection and street closures
  • Coordination with local medical emergency teams about the event and scenarios
  • Setup and manage online registration for your event (Active.com.)
  • Assist in the acquisition of the appropriate liability insurance and amounts required (USATF, USAC & USAT)

POST RACE
  • Discuss what went well and what YellowJacket Racing can do to improve next year
  • Identify any pending issues that need to be resolved before race closeout
  • Verify all awards went to the intended winners
  • Discuss next year’s event, nail down date, and setup agreement
  • Provide list of participants (Database format or Microsoft Excel)
  • Discuss and verify budget, bills, and income
 
AVAILABLE EQUIPMENT-EVERYTHING NEEDED TO EXECUTE AN EVENT AT THE HIGHEST LEVEL
  • Race Clocks
  • Tables
  • Large tents as well as EZ up tents (10’ x 10’)
  • Inflatable archway for the finish line and transition areas
  • Mile markers & directional signs
  • Water and energy replacement drink
  • Coolers for water and energy replacement drink
  • Cups
  • Bib Numbers & Safety Pins
  • Trailers
  • Course vehicles
  • Finish line chutes
  • Public address system and mega horn
  • Air horns to start the event 
 

 
Pricing & Service Overview
Event Services Menu
PRE-RACE CONSULTATION
  • Initial race concept session (brainstorming)
  • Logistics discussion to set expectations
  • Mission and goals of the event
  • Timeline & expectations
  • Fiscal requirements (Budget creation)
  • Staffing requirements
  • Course design and coordination
  • Marketing & Promotion session
  • Media involvement

PRE-EVENT MARKETING
  • Design of race art, posters, entry forms, awards, etc.
  • Website marketing and online calendar population
  • Inclusion of your event in our calendars and email newsletter
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This illustration is for information purposes only. All estimates are based upon event management best practices.
* Based upon average entry fee of $22. Standard fee are $25 | $30 | $35 with discounts and comp'd entries.
** T-Shirts are based upon 3 color, 50/50, white, front only at $5.00 per shirt. Add $.75 per
*** Police bill between $25 - $50/hour with 3-4 hour minumums. For our illistration we will use $50/hour with 4 hour min.
EVENT COST ILLUSTRATION
We publish our standard pricing for you to make an informed decision on our services.  We provide discounts based upon agreement duration.  2 year signed agreement - 10% discount.  3 year signed agreement - 20% discount.